Event Ticket Types & Delivery Details | 2019 edition

Scanning ticket at venue entrance

When will I receive my tickets?

The most asked question we get from our customers is “When will I receive my tickets?”. The answer to that question is often dependent on the delivery method determined during checkout. If you selected UPS shipping the tickets will be shipped on or around the expected in-hand date. Tickets will be shipped at a speed of 3 business days or less depending on the delivery type selected. For tickets in an electronic format it can largely depend on the buyer taking steps to enable the ticket transfer. This article will help to explain terms like Electronic Transfer, Mobile Delivery and Flash Seats. We’ll also share that steps needed before your event to access these tickets. Understanding how you are going to receive your tickets, will help to answer when you will receive your tickets.

Electronic Tickets > Hard Stock Tickets

The world of ticketing has changed a lot over our nearly 30 years in business, and no where more than in how tickets are issued. When we started just about every single ticket was printed on a laminated piece of paper. Today, electronic tickets are the method used most often for event tickets to be distributed. Only 15% of the tickets sold on TicketCity are the familiar physical tickets printed on “hard stock”.

The venues, teams and promoters issuing the tickets control what type of tickets are issued for the event. Sometimes the seller plays a role if they have converted the tickets to electronic from a hard stock format. The point is that we, as a ticket marketplace, do not control what format of ticket you will receive. Our job is to make sure we get your tickets, regardless of ticket type, into your control in a way that makes it easy on you. Below we try to clearly explain and demystify all the new formats of tickets. We want to let you know what to expect once you complete your order with TicketCity.

What is Estimated Ship Date?

First thing to do is notice if there is an “Estimated Ship Date” listed for the tickets you selected. That date is the approximate date that the seller of the tickets estimates they will be able to ship, or delivery, the tickets to you. The lack of an “estimated ship date” does not necessarily mean that the tickets will ship immediately. In most cases, the seller did not provide a ship date. Our guarantee states that you will receive your tickets in time for your event. The “estimated ship date” is merely to provide a guide when you may expect them.

What are electronic tickets?  Making sure you're setup before the event and make sure you have smooth event entry.
Know your delivery type, get to your seat quicker

Electronic Delivery Methods

Instant Download & Email Delivery

The most mature of the electronic formats are the print at home tickets. Nearly 40% of the tickets we sell fall into this category. Instant Download and Email Delivery are essentially same as far as the format of tickets you will receive. With both types you will receive an email with a link to a download and print your tickets. Almost all downloads are in .pdf format. You may also find the link on your order status page if the seats are ready. Instant Download seats are typically available for print within 5 minutes of confirming the order. Instant Download and Email Delivery tickets must be printed to guarantee admittance. Many venues will not scan this type of ticket if not printed onto a piece of paper before arriving. Don’t forget!

Mobile Delivery

Mobile Delivery is very similar to Instant Download & Email delivery. You’ll get an image instead of a .pdf file. This ticket type must be displayed at the entry gate on your smart phone. It will not be accepted as a print out on a sheet of paper. Many of the ticket listings on our site will have a note that indicated mobile delivery.

This note on the website indicates mobile delivery tickets.
This note indicates Mobile Delivery

Make sure your phone is fully charged when you show up to the event. If your phone battery dies before you have tickets scanned at the gate, it can delay your entry. It can very time consuming to get the tickets reissued at box office (if they are able to at all). We also recommend you save your mobile tickets to the Apple Wallet (or the equivalent) or desktop of your phone. This way you can easily find them on your phone as you arrive at the venue entrance gate.

Electronic Transfer

Electronic transfer tickets will require you to create an account account on the venue’s platform, or a 3rd-party platform, which will ask for your basic contact information including: name, cell phone number and email address. Once you have an account on that platform, or their mobile app, then you will be sent a transfer of the tickets you can accept into that newly created account.

We recognize that this additional step of needing to download another app, or register on the platform of another venue or ticket company, is an extra step that you have to make. We do everything in power to make the process as quick and painless as possible for you, but this is again a decision that is set by the venue, team or promoter. Many say these additional steps are for their security purposes to reduce fraud, but we know its also just because they want to market to you.

With mobile entry, you will be able to enter an event without the need of a physical ticket. No more worries about losing a ticket or realizing you left your ticket at home the moment you arrive at the venue. You can now use the mobile app or go to the primary seller’s website via the web browser on your mobile device to access your order and present the ticket bar code. The staff will scan it as if it was a physical ticket and you’re in.

You’ll get detailed instructions with your order. Below is an example of the process:

Step 1: Accept your tickets

  • Once we initiate the transfer (TO THE EMAIL WE HAVE ON FILE, UNLESS YOU NOTIFY US OTHERWISE), you will receive an email asking you to accept the tickets.
  • Click to accept the tickets. From your account home page either:
    • Log in to your account with your information (if you already have an account)
    • Create an account with the email address to receive tickets
  • Once you’ve logged into your account and accepted the ticket transfer you will see your tickets listed

Step 2: Access them in the app

  • Log in to the MOBILE APP with the same information as above
  • In the second tab, click “Event Day Essentials” > My Tickets > Sign In – once you’ve signed in with your ACCOUNT INFO, your tickets will appear on the screen in QR code format
  • You will use these codes to enter the venue; simply bring them up on your phone and the staff will scan directly from there

Flash Seats

Flash Seats is a form of paperless ticketing that prevents tickets from duplication or loss. Tickets can be utilized from the Flash Seats mobile app or via card with a magnetic strip which you can attach to your account.

Please follow these steps on how to set up your account and access your transferred tickets:

Step 1: Accept the tickets

  • Once we initiate the transfer (TO THE EMAIL WE HAVE ON FILE UNLESS YOU NOTIFY US OTHERWISE), you will receive an email letting you know the transfer has been initiated. Note: this will come from flashseats.com, so be sure to check your spam folder.

Step 2: Create an account

  • If you do NOT have a Flash Seats account set up under the email address we have on file for you, you will need to click the link in the email from Flash Seats to access the tickets and set up an account
  • Any card with a magnetic strip (i.e., driver’s license, Gov. issued ID or credit card) can link to your account. You don’t need to use the purchasing credit card and Flash Seats will not charge the linked card. Scan the linked card at the gate for event entry.

Step 3: Access Tickets

  • If you linked a personal identifier card to the account just swipe the card at the venue for entry
  • If you are utilizing the Flash Seats mobile app from your smartphone, simply log in with your username and password you set up the account with and they will scan the tickets from your phone; more app information here: http://www.flashseats.com/Mobile.htm
  • The following link is a video of what the process looks like when you arrive at the gate of the venue: https://www.youtube.com/watch?v=9A3N3K_HEys&feature=player_embedded

Here is another informative post we did on how to use flash seats when flash seats first started to be used at venues back in 2015.

What are etickets or flash seats? 
 Knowing your ticket delivery types can ensure a great event.
A few steps before the event can make sure you get right to the excitement.

Special Delivery

Special Delivery tickets are only available for a small percentage of events, or listed tickets, and usually require you to pickup the tickets at a pre-arranged location prior to the event. They are often used on events, like the Masters golf tournament, where there is a unique ticket type (e.g.- a daily badge) or for high dollar value tickets, like Super Bowl tickets, that are not replaceable.

Special Delivery pick-up instructions will be provided to you by our customer service team in the week leading up to your event. You should not be concerned if the pick-up instructions are not included when you checkout to buy the tickets, as it is common to not share these instructions publicly – so they can instead by relayed directly by email, or phone, to only the customers who purchased those particular tickets. Remember you can always call our call center directly (365 days a year) with any questions on your Special Delivery tickets.

Shipped Tickets

When we started in the ticket business, this was the most common way to get tickets to our customers. We would send them via FedEx, UPS, DHL or even the USPS. Today that is much less common due to the number of electronic and mobile ticket delivery types. That said, we still ship out thousands and thousands of packages per year to deliver tickets to our customers. The most common carrier we use is:

UPS

Most “hard stock” tickets ship via UPS. UPS Basic is the most economical choice and delivers in 2-3 days. If you or your event is not in the United States international shipping rates will apply, but shipping speed will still be around 3 business days.

Near term events may require Overnight or Saturday Delivery or you can opt for Overnight delivery if you need the tickets sooner. UPS may require a signature for successful delivery.

For all shipped tickets, please take note that there is an extra shipping fee that is shared at checkout. That shipping fee can be expensive for last-minute delivery, overnight, or Saturday delivery; so we recommend you early as possible. We also cannot control issues that may occur on a UPS shipment that is delayed by weather, or other carrier issues.

What to do if you have questions about your delivery type? Please reach out to our call center directly where one of the customer service agents can answer your questions.

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Our TicketCity Insider shares over 20 years of ticket industry experience.